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Mathematical Modeling of Electronic Records Management and Office Work in the Executive Bodies of State Administration

  • Olga PerepelkinaEmail author
  • Dmitry Kondratov
Conference paper
Part of the Studies in Systems, Decision and Control book series (SSDC, volume 199)

Abstract

The activities of the executive bodies of state administration lie in making management decisions within the framework of their powers. The efficiency of this process is determined by office work and records management system. The introduction of electronic document management system is a priority for the state administration and the successful implementation of the system allows for the transition to a more qualitative level of functioning. However, the introduction of electronic document management system is not made at sufficiently high rate, largely due to the lack of accurate monitoring system of electronic document management and office work implementation effectiveness, which prevents from quick adjusting and making the appropriate changes in the system. The relevance of the study is caused by the importance of increasing the efficiency of electronic document management system in administration, which is possible only by means of mathematical models, advanced and reliable algorithms and systems of quality assessment programs according to certain criteria. The purpose of the research is to develop mathematical models, software package evaluation of the effectiveness of the introduction of electronic document management system for improving the administration effectiveness. The main objectives of study modeling information flow in the administration are defined in the paper, as: improving management efficiency, accelerating the documents movement, reducing the complexity of processing documents. The formalization method, consisting of exploring objects by displaying their content and structure in a symbolic form was used. The main conclusion of the study is the fact that mathematical model for evaluating implementation of the system of electronic document and records management in the executive bodies of administration by using “soft” mathematical modeling was constructed. On the basis of the constructed model the software for evaluating the effectiveness of implementation of the system in the administration can be made. This software can be worked out by using any Russian software.

Keywords

Document management Electronic document management Electronic document management system The introduction of evaluation criteria Mathematical modeling Object modeling Mathematical soft modeling Forrester system dynamics model Software package The domestic office software 

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Copyright information

© Springer Nature Switzerland AG 2019

Authors and Affiliations

  1. 1.Russian Presidential Academy of National Economy and Public AdministrationSaratovRussia

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